EBIS 5 is Here! Get Ready to Migrate.

EBIS 5 is packed with lots of new and exciting features! Learn how to get started below.

Ready to upgrade and move to EBIS 5? 

Simply complete the form below to join the next phase of migrations.  We will then reach out to evaluate and migrate your legacy data safely into your new system. Everything is new. The technology is new code, and the database is more flexible which will let us integrate with more companies in the future and more rapidly build and deploy new features.

Not quite ready? Though many of the features you love in EBIS 3.2 have been rejuvenated and enhanced in EBIS 5, not everything has made it into the new version yet. If these missing features are critical to your day-to-day operations, then we recommend you wait for the next release (est. Q4 2022). See the roadmap and question on migration consideration below. 

NEXT STEPS

Submit Below to Get Started!

In order to ensure a smooth transition onto the new system, we need some very important information from you.

PLAN OPTIONS

EBIS 5 Plan Comparison

Included in All Plans

Available in both MRO Essentials and Professional


  • Tablet access via Chrome or Safari web browser
  • Hosted, cloud based solution, accessible from modern web browser (Chrome, Safari, Edge) on Mac or PC.
  • EBIS 5 includes 40+ interactive walkthroughs to self-train users
  • EBIS 5 Onboarding module: project management solution to track imports and recommended configuration items before going live
  • Work Orders
  • Purchase Orders
  • Customers & Aircraft
  • Master Parts
  • Vendors
  • Certifications (ex. technicians)
  • Part Cores
  • Tools (track certified or reference)
  • Technician Activity
  • Scheduler
  • Time Clock (Basic tracking)
  • Customer / Aircraft based discounts
  • Continued support via in app, webpage and email
  • Customizable, unlimited user profiles
  • Full comprehensive edit history by user, date/time, and IP address
  • Labor Kits

EBIS 5

MRO Essentials

Everything you need to get started with a work order and maintenance management system for your A&P shop.


  • 1 non-certified city/location
  • 1 stock room
  • 5 admin level users
  • Unlimited technician level users

Additional Modules

  • Repair Orders (part component, FAA 8130)
  • Over the Counter (parts point of sale)
  • Automatic Reporting
  • Limited external API access for custom integrations & reporting
  • W/O Workflow (Kanban)
  • Advanced Data Analyzer for W/O including Revenue & Work in Progress (and more coming)
  • Time Clock Comparison (Time Clock vs Technician Hours Worked)
  • Compliance module

Additional Functionality

  • Parts Matrix
  • Fleet Configuration (manage your media for similar aircraft types)
  • Parts Catalogs
  • Custom Work Order Category/Sub Category/Action Category profiles
  • Work Order Multi-Customer Billing
  • Work Order Warranty billing
  • Purchase Order Reminders
  • Purchase Order Unit conversion

Repair Station Specific Features

  • 1 certification for repair station (for printouts, log book entries, 8130).  
  • Repair Orders: FAA 8130/EASA/CASA
  • Advanced W/O item signoffs
    • Native RII inspection support with additional validation requirements
    • Customize ranking requirements based on your workflow 
  • Tools
    • Check out on work order
    • Transfer to another user
    • Transfer to a service P/O for certification

Key Features 

Work Orders
OPTIMIZE PROCESSES

Comprehensive Work Orders

Core Module allows users and technicians to:

  • Track and manage assets
  • Integrate equipment manuals
  • Optimize preventive maintenance program
  • Create and track work orders
  • Manage and track core credits
  • Issue purchase orders
  • Invoice 3rd parties
  • Manage returns

EBIS - Aviation Maintenance Software - Invoicing
OPTIMIZE PROCESSES

Customer Invoicing

The core version of EBIS has functionality to generate invoices to your customers and for internal tracking. It contains various details such as parts, labor, shipping, taxes, and additional charges.

As part of system set-up, one can create default hourly billing rates, minimum hours, overtime rates, parts markup, outside labor hours, outside parts markup, shop supplies, and miscellaneous charges which can be updated as needed.


EBIS - Aviation Maintenance Software - Media 2
IMPROVE SAFETY, ACCURACY & EFFICIENCY

Media Capabilities

Use media capabilities for unlimited photos, videos and documents. 

  • Add SOP's, Scope of Work statements, photos, videos, etc. 
  • This media is used in equipment, work orders, parts, preventive maintenance and additional areas throughout the system. 
EBIS - Aviation Maintenance Software - Compliance Module Beta
MAINTAIN COMPLIANCE

Compliance Module

Manage specific compliance items by aircraft.

Parts Component
STREAMLINE WORKFLOWS

Parts & Inventory Management

Track inventory, create purchase orders, sell parts directly to customers, and create barcode labels.

  • Manage parts inventory and catalogs
  • Maintain parts catalogs at the users’ fingertips
  • Track equipment and component warranties
  • Integrate with parts providers

LESS MANUAL ENTRY

Streamlined Logbook Entries

Generate logbook entries in a few clicks from the system. Populate documents with pre-configured statements from FAA. 


Aviation Maintenance Software - IPad reporting
RUN IT ANYWHERE

Access in the Field

Enable technicians to work remotely and in real-time with all necessary information at their fingertips.

  • Full work order capabilities - view and order parts, find equipment on the map with telemetry integration, take photos and videos of equipment and parts and view equipment manuals and memos
  • Accessibility - Equipment inventory can be accessed, and photos can be added as part of the workflow
  • Administrator functions - reset and unlock user passwords from anywhere   
  • Simple and intuitive design - technicians can learn and use the capabilities easily
EBIS - Aviation Maintenance Software - Work Order Board
IMPROVE VISIBILITY

Work Order Workflow Board 

Manage large work orders easily with visual kanban boards that make prioritizing and ordering work a breeze.

Secure & Scalable

EBIS 5, the new cloud-based version, combines modules and processes from our two products, EBis 3.2 and EBis GSE 2.4, into a new platform. EBIS 5 is designed with the latest technology used by major tech companies and is built on Microsoft’s Azure cloud platform for reliability, scalability, security, and redundancy.  

COMING SOON

On the Roadmap

Customer Portal

Extension of the Over-the-Counter module that allows customers to check on the status of their OTC orders.

Quickbooks_Logo
Quickbooks Integration

Integration to QB Online and QB Enterprise enables seamless transfer of your Work Order Invoice and parts inventory data from EBIS.

EBIS - Aviation Maintenance Software - mobile app
Native Mobile App

Enable technicians to work remotely and in real-time with all necessary information at their fingertips using a native iOS or Android app.

GET MORE OUT OF YOUR SOFTWARE

Onboarding & Training 

We recommend at least 5 hours of onboarding and training (via Zoom), and additional custom training (via Zoom) can be purchased in 5-hour blocks.

 

FAQ's

General

What is expected migration path and timeline?

The entire evaluation and migration process could take 2-4 weeks depending upon your level of urgency. Here are the likely steps for anyone migrating from EBIS 3.2 to EBIS 5 MRO:

  • Step 1: Review the available plans above
  • Step 2: Determine if all your required features are available
  • Step 3: Review the Roadmap to see if there are any upcoming features that are critical for you now
  • Step 4: If you feel EBIS 5 is the right fit now, then fill out the form below
  • Step 5: A representative will contact you to setup a discovery call
  • Step 6: Conduct discovery call to determine any additional needs
  • Step 7: If fit for EBIS 5 is validated, you will be given these instructions on how to send a back-up of your EBIS 3.2 database for migration testing.
  • Step 8: You will be invited to schedule a virtual workshop where EBIS 5 will be demoed with your own data
  • Step 9: If you are ready to make the move, you will be asked to fill out a Quote Request Form
  • Step 10: A quote will be sent to you based on your needs and requests
  • Step 11: An implementation date will be scheduled
  • Step 12: An updated back-up of your EBIS 3.2 database closer to implementation date will be requested for final migration
  • Step 13: Production instance with migrated data will be made live
  • Step 14: Onboarding via optional paid services or for free with built-in walkthroughs

Do I have to upgrade?

No. We will be releasing the new EBIS 5.0 in phases, so our first version may not be suitable for all current users.

When should a migration not be considered?

If you are using one of these features in EBis 3.2, we recommend you do not migrate to EBIS 5 at this time:

  • More than one airport/usage tax for a city in W/O or OTC
  • Aircraft ADs, Appliances (ETA TBD)
  • Compliance module (ETA TBD)
  • Helicopter tracking & compliance (ETA TBD)
  • Line Services Module (ETA TBD)
  • QuickBooks Integration (ETA TBD)

Additionally, these modules are currently not completed in EBIS 5:

  • Master Parts labels: labels can be printed in EBIS 5 through parts receiving and from a W/O (Additional capabilities ETA 2023)
  • Messenger system: EBIS has a new notification system, but for back and forth messaging, we recommend Slack or Microsoft Teams. You can copy links to EBIS specific work orders, parts, etc. in a third party messaging system, making it easy to access items as needed.
  • Time Clock detailed reports (ETA Q2 2023)
  • Part Rotables (Unknown ETA)

Can I do a partial migration?

You can optionally import work orders, P/Os, and OTC invoices after a specific date.  We plan on adding some utilities to help you set customers, vendors, aircraft, and parts as inactive that exceed specific usage criteria.

 

Migration Process

What are the requirements for migration?

  • You will need an EBIS 5 account established
  • EBis 3.2 must be v3703 or higher
  • You currently must be using SQL Server 2008 or higher for EBis 3.2

What data or other needs are required for EBIS team to complete the migration?

Once we determine that you are a good fit (please fill out the request form at top of page) for migration, we will ask you to send us your latest backup of your EBIS 3.2 database. Instructions on how to do this can be found here: https://support.ebiscloud.com/sending-ebis-support-a-database-backup

Will my data transfer from EBis 3.2 to EBIS 5?

Yes, we have worked hard to make sure your data comes over for the completed modules in EBIS.  This includes work orders, customers, aircraft, master parts, users, etc.  Your media, from the EBisShared folder, will also come over.

What data is not covered?

While the conversion process is fairly comprehensive, there may be some data that will not be migrated over.

  • Edit history: mainly the “View Item Deletion Log” in 3.2
  • Custom fields in customers, maintenance, master parts
  • Inventory adjustment logs
  • Rotables

How long does the transfer take?

It’s difficult to say depending on the amount of data, but the transfer normally takes 45 minutes to a few hours, depending on your internet connection upload speed, and the amount of media (mainly images and PDFs) you have.

What might be required to clean up existing data?

There are additional functions to help clean up some of your existing data, such as:

  • Marking customers, aircraft, or vendors that do not have any recent activity based on last work order/purchase order
  • Marking parts in Master Parts as inactive that haven’t been used on a W/O recently

What if there are errors?

The migration was designed to handle users stopping the migration or running it more than once.  Records are tracked as they are migrated, so they won’t be submitted again.  If you receive the same errors consistently on retries, please contact support@datcomedia.com.

Can I run EBis 3.2 and EBIS 5 in parallel?

We typically set up a development environment version of EBIS 5, obtain a recent backup, and migrate your data as a trial run. Once we are good to go, we will schedule a go live date, and run the migration directly from your local network to minimize downtime, typically in the morning on the day you go live.

 

Onboarding

Will training be provided?

Participation in the EBIS 5 Beta Program is at no cost but will require 5 hours of onboarding and training for a flat fee of $1995. We will continue to support you during the beta with usability questions through support@datcomedia.com. If additional class-room training is required, they can be purchased in 5-hour blocks for $1595. However, if you choose to convert your beta subscription to a full subscription post-launch, we will provide 1-additional refresher training or onboarding to your broader organization at no charge. All sessions will be delivered virtually with screen sharing.

What do I need to do after the migration is complete?

You will need to do a few things:

  • A 3.2 user with admin access will need to log in with their same username.  User passwords have been reset in 5 - by default the password is the username, and users will be forced to update it to something new that is at least 6 characters and alpha-numeric
  • In Config (top right), go to User Profiles and select the “Manage Profiles” icon which is located above the list of profiles.  You will need to assign profiles to each user.  
  • Review data such as: City configuration, Work Orders

 

End-of-Life

When will EBIS 3.2 no longer be sold?

Full licenses of EBIS 3.2 are no longer sold, effective as of the communication indicating the launch of EBIS 5 for the Business Aviation and General Aviation markets.

Can I still add users or modules to my EBIS 3.2 instance after this date?

Yes, you may still add users and certain modules to your existing EBIS 3.2 license till the product expires. However, you cannot upgrade to Pro XL (additional companies/cities) or purchase new licenses for a new facility.

When will support for EBIS 3.2 end?

Support for EBIS 3.2 will end June 30th, 2024. Any renewals for EBIS 3.2 after June 30th, 2023 will receive serials that will expire on June 30th, 2024.

For example, if your renewal comes up on September 1st, 2023 and you choose to stay on EBIS 3.2 and not switch to EBIS 5, then the serials you receive at renewal will expire on June 30th, 2024 and not August 31st, 2024.

The renewal fees will not be prorated for the 10 months of use per this example (Sep 1st, 2023 to Jun 30th, 2024). However, you may be eligible for a credit if you move to EBIS 5. For more details on how the credit would be applied please see here.

What if we decide to not move to EBIS 5 before the EOL date?

Your serials are set to expire as late as June 30th, 2024. Therefore, after this date you will no longer be able to access your EBIS 3.2 system.

What happens to my data if I don't move to EBIS 5?

If you don't want to move to EBIS 5 before the EBIS 3.2 expiry date, access to your data will be lost. We recommend exporting historical data such as Work Orders, Invoices, etc. in PDF, CSV or XLS formats for future reference. You also have the option to back-up your database and use software such as Visual Studio to query your data.

 

Pricing

We just purchased EBIS 3.2, will there be a credit if we moved to EBIS 5?

If you migrate to EBIS 5 within 24 months of purchasing EBIS 3.2, then you will likely receive a credit towards your EBIS 5 subscription. We will amortize the license fees paid over 24 months and provide a credit for the months "unused" towards your new EBIS 5 subscription.

For example, if you paid $12,000 in license fees for EBIS 3.2 and you switch to EBIS 5 after 10 months, then we will apply a credit of $500/month towards your EBIS 5 subscription for the remaining 14 months. You may also receive additional credits for the prorated amount remaining on your yearly renewal.

We just invested in a new server for EBIS 3.2, will there be a credit if we move to EBIS 5?

No, there is no credit for hardware and other accessories that were purchased for use with EBIS 3.2. We can only provide you credit for license fees and renewal fees. Please refer to the next questions on license and renewal credits for more information.

We just paid the yearly support fee for EBIS 3.2, will there be a credit if we moved to EBIS 5?

Yes, we will prorate the amount based on the number of months left on your yearly renewal. This will then be applied as a credit against the monthly subscription you choose for EBIS 5.

For example, if you paid $1200 in yearly renewals for EBIS 3.2 and you switch to EBIS 5 after 3 months, then we will apply a credit of $100/month towards your EBIS 5 subscription for the remaining 9 months.

How will licenses for EBIS 5 be charged?

EBIS 5 will be offered as a paid monthly subscription. The cost of the subscription varies based on the following factors:

  1. Tier of subscription: We will help you determine the right tier for you as part of the sales process and then quote you.
  2. Payment frequency: You have the option to pay monthly or pay annually. Paying annually upfront results in significant savings up to $1200 per year.

What is the cost for EBIS 5 MRO Essentials and EBIS 5 MRO Professional?

We will help you determine the right tier for you as part of the sales process and then quote you. We are not publishing pricing at this time. We believe the introductory pricing we are providing our current customers, such as yourself, is extremely competitive and is well below the value the application provides. We will likely raise prices as we roll the application out to new EBIS customers.

Will there be additional tiers of EBIS 5?

Yes, there will likely be at least one additional tier of EBIS to better cater to full-service MROs or factory service centers.

Will we need to pay separately for new features or modules in the future?

With EBIS 5 our goal is to bundle features and modules into their relevant tiers, so that we can simplify the buying process for you. You no longer have to worry about deciding which modules to add to your subscription.

In the future, we may add some modules that may be purchased as optional add-ons, but our intention is to bundle these into their relevant subscriptions so that the product continues to add value to you for years to come.

 

Beta Users Only

Once the beta program is complete, how do I initiate migration for my company and who should be involved?

Participation in the beta program requires current customers to migrate their data into the new system. The migration application we have built to make this a seamless process is also part of the beta testing. Migration should include all current key stakeholders that rely on EBIS 3.2. It is important to ensure that the migration has little impact on other internal processes that have been built over the years off EBIS 3.2. Typically, these stakeholders include, but are not limited to technicians, supervisors/leads, inspectors, Directors of Maintenance, Part & inventory personnel, Data Governance/Admins, Accounting, Controllers and General Management.